Childcare Policy

A key function of WIN NEPAL is ensuring the health and safety of our volunteers, partners, and host communities.

Our Care projects require specific precautions because they often involve working with small children. These precautions are designed to ensure the best interests of the children and the volunteers, as well as the long-term sustainability and worthwhile of our projects.


What it’s Like Working with Children

In many cases, the plight of the children we work with is severe. Some have been abandoned by their parents, some have lived on the streets, and some are malnourished. It is right to pay attention to the unique needs of these children and focus our volunteers’ efforts on helping them.

Note: not all of our care volunteers work in orphanages. In each country we adapt to the needs and capabilities of the local community. For this reason, many of our care projects are based in kindergartens, day care centers, and special needs homes. Although the impact of volunteers in these placements is equally important, it is not correct to say that they work with orphans. Some children in orphanages may also have at least one parent alive, but family circumstances have resulted in them being cared for in an orphanage.

A Longer Project is a more Worthwhile Project

We encourage you to go for as long as you can. Whatever your time frame, consider stretching it just a little more. As you spend each week on your project, you become more acclimatized, the children get to know you better, and you get to know them better. As time passes, you learn how things work and have more to contribute.

Some Care projects have a minimum duration of 4 weeks. If a shorter time period is not permitted, you will see that noted on our Prices page as “n/a”. For each project, the minimum required duration is set by our staff in consultation with our local partners with a focus on worthlessness. Typically, shorter-term volunteers require a more structured environment and work increasingly on physical jobs such as repairs and painting. Not all placements have the need or capacity for such work.

Something is Better than Nothing

When signing up for even the minimum duration, it’s important to maintain realistic expectations. A volunteer who is there for 4 weeks will not achieve as much as a volunteer who is there for 8 weeks. There are cumulative benefits.

However, in general we believe that something is better than nothing. We don’t agree with those who say that service is an all or nothing choice: either devote your life to it or do nothing at all. We are also confident that we can use volunteers of all ages and levels of experience to make a positive contribution at our Care placements.

Our Care Project Mission and Management Plans

WIN NEPAL places each of our Care volunteers at a placement where there is a need. Our mission for our Care projects throughout the world is to provide sustainable educational support, care, and protection to disadvantaged children and vulnerable groups to enhance their physical, social, emotional, and cognitive development.

In order to work towards this mission, in each of our destinations we produce a detailed Care Management Plan. The management plan is created based on the needs in each destination. Our management plans establish our goals for the year and list our actions for achieving these goals.

Through following these management plans we are then able to evaluate our impact at the end of each year and set new goals for the year to come. You can read more general information about the Care Management Plans here and read the care plans for specific destinations on their Care Project pages.

Our Policies

We follow a few policies to ensure maximum effectiveness and safety for everyone involved with our care projects. While any specific policy can change at any time – as we learn from experience or as new best practices emerge in our field – the underlying goal of ensuring safety and worthwhileness remains constant.

Care Volunteers must:

  • Submit to a background check if they are aged 21+ (or 18 and over ).
  • Give a professional or academic reference.
  • Follow the Child Protection Policy document which will be covered by a member of staff as part of the induction process.
  • Participate in workshops and feedback sessions throughout their project.
  • Report any cases or suspected cases of child abuse to WIN NEPAL and a locally registered NGO specifically focused on stopping child abuse (designated by WIN NEPAL for each country).
  • Never take children out of the placement alone or without the advance permission from the placement supervisor and WIN NEPAL staff
  • Fill out a feedback form immediately prior to their return home.

Care Partner Organizations must:

  • Be legally registered to operate in their intended use.
  • Sign an agreement with WIN NEPAL which covers many topics such as communication and health & safety
  • Allow WIN NEPAL staff to visit the placement regularly for monitoring purposes.